The first step in the document imaging process is to scan documents into the system. Paper documents need to be prepped prior to scanning. Preparation usually involves organizing documents in their proper order, removing staples and paper clips, and making sure that the documents are orientated properly.
Scanning can be done with any high-speed scanner or MFP. The documents are placed in the automatic document feeder and once the scanning parameters are set such as dpi (dots per inch), contrast, and paper size are set, the operator can then scan the documents into the system.
The video below illustrates this process.
If you have never seen a ScanSnap scanner, we would encourage you to view this short video. We use this scanner throughout our organization and it is an ideal scanner for anyone scanning less then 600 pages a day.
This scanner sells for under $500 and included with the scanner is Adobe Acrobat 8.0. This is a $300 program if purchased separately.
This scanner package is recommended for companies that have low scanning volume or want to do distributed scanning.